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IEEE Technical Committee on RFID Charter

 

A.  GENERAL

The IEEE Technical  Committee on RFID (CRFID) is a Technical  Committee (TC) of the IEEE Technical Activities Board (TAB) and reports to the TAB Management Committee.

B.  SCOPE

The IEEE Technical Committee on RFID (CRFID) coordinates the IEEE and Technical Activities Board (TAB) efforts on matters relating to RFID (radio frequency identification) and RFID-related systems.

RFID is an enabling technology that is an automatic identification method for retrieving and accessing data using devices called RFID tags or transponders. The basic RFID system includes tags, readers, and associated interfaces. Its applications include Identification, Tracking, Asset Management, Security & Verification, Logistics, Access Control, Location, and Authentication.

C.  FUNCTIONS

The functions of this committee may include, but are not limited to projects such as publications, public outreach via web-based and other media, conferences, educational tools, standards sponsoring and coordination, and broad regional/international communication of the mission. As per IEEE and TA governance documents, appropriate approvals for such projects/products will be sought.

Activities of CRFID are expected to reach across all IEEE communities, include subject matter experts in the development and achievement of its functions, and to bring visibility to the entire IEEE community.

The CRFID is represented on TAB by its sponsoring S/Cs.

D.  COMPOSITION

The governing body of the IEEE Technical Committee on RFID shall comprise the following:

Voting Members:

  • Chair
  • Chair-Elect / Past Chair
  • Secretary/Treasurer
  • Representatives (one each) from sponsoring S/Cs with RFID interest.

Non-Voting Members:

  • One (1) Liaison each from IEEE Education Activities Board (EAB), IEEE Member and Geographic Activities Board (MGA), IEEE Publications Services and Products Board (PSPB); IEEE Standards Association and IEEE-USA
  • TAB Secretary (or designee)

E.    IEEE MEMBERSHIP REQUIREMENTS

All voting members of the Committee shall be IEEE members of Graduate Student Member, Member, Senior Member or Fellow grade.

F.    APPOINTMENTS AND TERMS OF OFFICE

  • The Chair and Chair-Elect shall be appointed by the Vice President Technical Activities. 
  • The Chair shall serve a two (2) year term.  
  • With the exception of the initial Chair-Elect, who shall serve a two-year term; the term of ,office of the Chair-Elect shall be one-year.
  • The Chair-Elect shall become Chair following his/her one year term as Chair-Elect.
  • The Past Chair shall serve a one (1) year term. If there is no more recent past chair, the term may be extended until there is a more recent past chair.
    • Note:  The Chair shall serve a two-year term, the Chair-Elect shall serve a one-year term and the Past Chair shall serve a one-year term.  Therefore, in any year there is a Chair and EITHER a Chair-Elect or a Past Chair.
  • The Secretary/Treasurer shall be appointed by the TC Chair for a two (2) year term, to run concurrently with the Chair’s term.

Representatives of supporting organizations will have one (1) year terms. They will be nominated by the supporting organizations and appointed by the CRFID Chair. If deemed appropriate by the supporting organizations and the CRFID Chair, terms of these Representatives may be renewed but any individual shall not serve more than six consecutive years as a Representative.

G.   VACANCIES

  1. In the event of the incapacity or absence of the Chair, the Chair-Elect shall serve. In the event that no Chair-Elect is in office during the incapacity or absence of the Chair, the Past Chair shall serve. In the event that Chair, Chair-Elect or Past Chair are all unable to serve, the Vice President Ð Technical Activities shall name a Chair pro tem from the voting members of the Committee until the Chair is able to actively resume his/her duties. If the position of Chair-Elect becomes vacant, the Vice President Ð Technical activities shall name a replacement to complete the original term of office.
  2. If other vacancies occur, they will be filled using the methodology used to fill that position as noted in Section F.

H.    COMMITTEES REPORTING TO THE IEEE COMMITTEE ON RFID

  1. Standing Committees
    • The CRFID shall have no reporting standing committees.
  2. Ad Hoc Committees
    • The Vice President – Technical Activities, at the request of the (CRFID) Technical Committee Chair, may name an Ad Hoc Committee to address specific activities or projects. However, Ad Hoc Committees shall not have the ability to make policy. Nor shall any Ad Hoc Committee have the ability to commit resources without express approval of the (CRFID) Technical Committee governing body.

I.      MEETINGS

  1. Meetings may be called by the Committee Chair with notice of a minimum of 14 days to all voting and non-voting committee members. Emergency meetings may be called by written request of any four voting members of the committee.
  2. In order to facilitate the business of the Committee,  electronic mail, teleconference or other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair, provided that the mode selected does not exclude participation by any committee member.
    • The vote of a majority of the votes of the members present and entitled to vote, at the time of vote, provided a quorum is present, shall be the act of the CRFID governing body or any committee thereof.
    • The CRFID governing body or any committee thereof may meet and act upon the vote of its members by any means of telecommunication.  The normal voting requirements shall apply when action is taken by means of telecommunications equipment allowing all persons participating in the meeting to hear each other at the same time. 
    • The CRFID governing body or any committee thereof may take action without a meeting if applicable (e.g.. email voting).  An affirmative vote of a majority of all the voting members of the governing body or any committee thereof shall be required to approve the action.  The results of the vote shall be confirmed promptly in writing or by electronic transmission.  The writings and/or electronic transmissions shall be filed with the minutes of the proceedings of the governing body or any committee thereof.  “Electronic transmission” means any form of electronic communication, such as e-mail, not directly involving the physical transmission of paper, that creates a record that may be retained, retrieved and reviewed by a recipient thereof, and that may be directly reproduced in paper form by such a recipient.
    • Voting.  Individuals holding more than one position on the governing body or any committee thereof, shall be limited to one vote on each matter being considered by that particular body.
    • Proxy voting is not allowed.
  3. Robert’s Rules of Order shall govern the Committee in all cases to which they are applicable and in which they are not inconsistent with the TAB Operations Manual and the Bylaws of the IEEE or any special rules of order the Committee may adopt.
  4. The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair’s vote can change the outcome of the vote.
  5. A majority of the voting members of the Committee governing body shall constitute a quorum.
  6. The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J.     REPORTS

The Committee Chair shall provide a written report in format defined by the TAB Management Committee  to the TAB Management Committee (TMC) and the TAB Finance Committee (TAB FinCom)  prior to the October TMC and TAB FinCom meeting, outlining the progress of committee activities.  TMC and TAB FinCom will review the TC annually.

K.    FINANCIAL AND ADMINISTRATIVE SUPPORT

  1. Financial
    • The TC will have a separate budget cost center within the TAB budget.  The TC will not have reserves, but its surplus and expenses will be part of the TAB budget.
    • RFID shall derive financial support from a number of sources, including but not limited to: Society/Council member fees, CRFID products; grants from IEEE OUs or sub units; initiative support from IEEE; in-kind donations; grants, contracts or contributions from government or non-governmental organizations; income generated from products, services and activities; grants and contributions from private foundations or other private sources.
    • Funds derived from grants, whether public or private, shall be reported to the IEEE Grants Office. The IEEE Grants Office will provide assistance in fulfillment of obligations of the grant. Funds derived from these grants shall be invested through IEEE.
    • The CRFID Treasurer shall have the responsibility to account for CRFID funds while maintaining its budget.
  2. Administrative
    • The Committee shall provide for its own administrative support except as noted above in this section.
    • After  the initial three years, the TC will prepare a business plan for its ongoing existence and present to TAB FinCom and TMC.  TAB FinCom will make a fiscal endorsement recommendation to TMC.  TMC shall make a recommendation to TAB for approval of the business plan and decision regarding the ongoing existence of the TC.

 

L.    CHANGES TO CHARTER

This TC Charter must be approved and included in the TAB Operations Manual.  Changes to this Charter must conform to IEEE governing documents, approved by the IEEE Governing Committee, and shall be approved by TAB.

 

As of 12 November 2008